Organizational coding for the Report of Claims

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Policyholders desiring to pinpoint injuries by department or work locations may do so by establishing organizational codes.

Establish a simple coding system

Policyholders can identify any particular characteristic that they wish to isolate for statistical purposes. The codes must be 12 characters or less and they can be alpha or numeric. For example, a policyholder could use 01 for Shop and 02 for Warehouse, or the policyholder could simply spell out the names such as Shop for shop and Warehouse for warehouse. The policyholder should select codes that are easy to use and remember in order to ensure consistency when entering those codes in the Employer section of the First Report of Injury or Illness (FROI) form (see number 3 on the sample).

Sample of First Report of Injury or Illness

Review the codes on the Report of Claims

Entering the correct code for every claim submitted will result in the Report of Claims being compiled with claims separated into the organizational codes selected. This will assist in identifying work locations, departments, or supervisors having safety problems and assist in determining potential corrective actions.

  Contact the risk management consultant assigned to your policy before initiating a coding system for a full explanation on how to establish an organizational coding system and to ensure compatibility with our existing computer programs.

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