Temporary Business Payroll Changes
We have been monitoring rules of the National Council on Compensation Insurance (NCCI) and the Idaho Department of Insurance (DOI) for any special handling rules around COVID-19 impacted policyholders. We’ll continue to do that and post any updates on our website as soon as possible.
We are giving our customers who are experiencing COVID-19 related business changes the ability to use the following payroll reporting codes. These codes may help reduce premium for employees who may not be working their typical job duties or at normal job locations. We encourage all of our policyholders to keep detailed payroll and job duty records as a result of changes in operations so that we may swiftly address potential future changes provided by NCCI or DOI.
- SIF policyholders should pay specific attention to payroll and employees who may fall into each of the following groups:
- Employees who continue to receive pay but are not performing any work for the employer either remotely or in a company facility should be tracked separately. Policyholders reporting via paper reporting may use code 0012, a temporary code for the COVID-19 event. That code can be added manually to the payroll report. For on-line payroll reporting, policyholders should use the comment feature to report the applicable payroll. There will be NO premium charged for exposures represented by payroll in this classification.
- Employees who continue to work but are doing so remotely while performing the same duties that they previously performed at a company facility should continue to be reported under the previously assigned class code.
- Employees who continue to work but are now performing a different job function remotely or in a company facility may result in reduced premiums. Policyholders should contact their agent or underwriter for details.
- Policyholders should separately track sales based on any change in operations that have occurred.
- We also have programs in place for policyholders who need reduced deposits, or temporary premium deferrals. To learn more about these programs, please contact your underwriter directly.
We will continue to monitor and address new and developing information and trends as they become available. Please email questions to your underwriter so we may track inquiries, trends, and escalate issues as necessary. Policyholders should also monitor this site for updates to these payroll reporting guidelines.